Scope and Content Notes

The Preparatory Committee of the United Nations Organization worked from 1944 -1946 to lay the foundations for the international governing body, and composed the U. N. Charter, which was signed on June, 26, 1945 by the representatives of 50 countries. The United Nations officially came into existence on October 24, 1945, when China, France, the Soviet Union, the United Kingdom, and the United States ratified the Charter. There are six principal organs of the United Nations: the General Assembly and its six Main Committees; the Secretariat; ECOSOC; the Security Council; the Trusteeship Council, which oversaw states whose governance is trusted to the United Nations (and disbanded in 1991, with the independence of Papua); and the International Court of Justice (ICJ). Stone's work with the Advisory Committee, establishing the foundations and framework of an international bureaucracy, intersected with the agendas of the Preparatory Committee and the Fifth Committee; his position in the State Department in resolving the United States' position after WWII demanded that he be informed of the actions of the General Assembly, the Security Council, and the Economic and Social Council; and his Committee's work developing budgets and personnel policies ranged across nearly all sectors of the United Nations organization.

Records of the Preparatory Committee and General Assembly include the establishing instruments and charters of the U.N., manuals of operation, lists of personnel, and summary records of initial meetings. Of the six U.N. Committees, records of the Third Committee (Social, Humanitarian, and Cultural) and the Fifth Committee (Administrative and Budgetary) are included. Third Committee records relate to the relocation of international refugees, and records of the Fifth Committee describe establishing policies regarding departmental budgets and personnel.

The Secretariat is responsible for generating or printing the reports and official documents of all organs of the U.N., and includes separate departments for the office of the Secretary-General, the General Assembly, the ICJ, and each of the Councils. The Department of Public Information (DPI) handles documents for the General Assembly, and most U.N. press releases. Records of the Secretariat include Secretary-General's reports, and an organizational analysis authored by Stone.

Scope and Content Notes

In addition to a number of Committees and Programmes, ECOSOC was charged with developing and ratifying the U.N. System of Organizations, a group of specialized, satellite agencies operating under the umbrella of the United Nations. Most were created as an outgrowth of the U.N.'s mission, but others came into being as separate entities with shared purposes, and were later absorbed by the U.N. Of these organizations, Donald Stone was most involved with the U.N. Economic and Social Council (UNESCO), and the U.N. Relief and Rehabilitation Administration (UNRRA).

Stone was a key member of the U.S. delegation to UNESCO. The U.S. had evident national interests in helping to shape an organization with the power to influence international cultural attitudes in the post-WWII world; so much, in fact, that the State Department created the U.S. National Commission on UNESCO to cement U.S. policy relations with the organization. Stone served on the Executive Committee of the U. S. Commission; meetings were held annually at the regional level, and biannually at the national level. The UNESCO records are the most chronologically extensive in the collection, ranging from early 1946 to late 1949.

The UNRRA was founded in 1943 to provide support to refugees held by the Axis powers during WWII. Though established prior to the founding of the U.N. organization, the UNRRA received its name from President Roosevelt, who coined the term "United Nations" in 1942 to refer to the Allied powers. The UNRRA channeled billions of U.S. dollars of rehabilitation aid, and was integral to Stone's work implementing the Marshall Plan. It ceased operations in Europe in 1947, and in Asia in 1949, upon which it ceased to exist, and its functions were transferred to other U.N. agencies, primarily the International Refugee Organization (IRO).

All documents in the UNRRA files are marked as property of—and in the case of reports, were co-authored by—Ruth Crawford Mitchell, who served as an acting consultant on repatriation assistance with the UNRRA in Egypt from 1944-1946. Mitchell was an economics professor at the University of Pittsburgh from 1924-1956, and was largely responsible for the inception and direction of the Nationality Rooms project in the Cathedral of Learning there. Stone would have had contact with Mitchell during his time as Dean of the Graduate School of Public and International Affairs at Pittsburgh, 1957-1968; Stone probably came into possession of these papers early in that time. For further information, researchers may wish to consult the Collection of Ruth Crawford Mitchell, 1926-1980, UA90/F-12, Archives Service Center, University of Pittsburgh.

As part of his work with international aid programs, Stone advised the U.S. delegation to the Food and Agriculture Organization (FAO), 1945-1946, and relevant records are included in this series.

Scope and Content Notes

Also referred to as "Executive Committee of Experts," "Supervisory Committee for Administrative and Budgetary Questions," "Consultative Committee on Administrative Questions," "Executive Committee," and in Preparatory Committee documents as the "6th Committee." The "ACABQ" is composed of international personnel of civic and financial executives, convened to advise the Fifth Committee of the General Assembly (Administrative and Budgetary). In this role, the Advisory Committee informed policy and budget architectures dealing with the creation of the entire U.N. bureaucracy, and the documents in this series address all of the agencies represented by other series in this collection.

Files are organized in close approximation of an outline titled "Organization of Files," authored by Donald C. Stone, and found within related Advisory Committee documents. Wherever possible, files have been arranged in the original order specified by this document. Some documents have been appropriated away from file series relating to their originating agencies; notably, Management Surveys attributed to the Bureau of Administrative Management and Budget, an office of the U.N. Secretariat; documents outlining to the election of judges to the ICJ; and newspaper clippings, correspondence, and preliminary legal agreements regarding the establishment of the U.N. Headquarters in Manhattan. The International Civil Service Commission (ICSC) was not formally established until 1974, but documents relating to its proposal by the U.S. delegation to the U.N. are included here. Correspondence ultimately handled by Donald Stone, dealing with ACABQ matters, may have originated in a variety of U.S. or U.N. government departments.

The ACABQ had its nascence in Committee Six, the Advisory Committee to the Preparatory Commission of the U.N., and relevant documents are placed in that file.

The Advisory Committee on Administrative and Budgetary Questions belongs to a subsidiary class of General Assembly agencies, along with the Committee for Programme and Coordination, the Committee on Contributions, and the Investments Committee. Documents are filed under "Investments" and "Contributions."

Under the heading of "Summary Records of Meetings," is a folder containing information from the Third Session, held September 22, 1948. This distinction was not made by Stone, but was evident due to an exceptional amount of contiguous, germane material, including a meeting agenda addressing recurring issues that may be cross referenced throughout the series, including the budgets of specialized agencies, the adoption of Spanish as a U. N. working language, and Security Council reports regarding the issue of Palestinian indemnity for U. N. personnel killed in the Middle East.

Scope and Content Notes

Stone worked in numerous positions in the State Department before being promoted to Assistant Director of the Bureau of the Budget, which had been moved into the Executive Offices in the White House under President Roosevelt, and continued there under Harry S Truman. Documents primarily lay the groundwork for a relationship between the U.S. and the United Nations. The series includes records of the U.S. delegation to the U.N. General Assembly, including statements by Donald Stone and future Democratic Presidential candidate, and U.N. ambassador, Adlai Stevenson; as well as newspaper clippings regarding a Theatre Voucher program for U.S. delegates.

Scope and Content Notes

The issues represented by the documents in this series would have been considered by Stone in the course of his work with the U.S. State Department.

The Trieste Committee was formed to execute the Allies' interests in the Free Territory of Trieste, a neutral state on the Mediterranean coast between Italy, Slovenia, and Istria. Trieste was established in 1947 as a condition of the Treaty of Peace with Italy after WWII, and was formally dissolved and divided between Italy and Yugoslavia in 1954. During that time, the territory was a home to Italian exiles and émigrés; many people of Italian descent remain in the region.

A Non-Governmental Organization (NGO) is defined by the U.N. as a non-profit, voluntary citizens' group, which is organized on a local, national or international level to address issues in support of the public good. Over a thousand lobbies and civic monitors register annually with the United Nations' DPI.

Stone would have seen numerous NGO-authored reports, petitions, and speech transcriptions as an agent of the federal government. Related documents include a telegraphed petition to U.S. State Department, signed by, among others, physicist Albert Einstein and Ruth Crawford Mitchell, director of the University of Pittsburgh's Nationality Rooms.

Scope and Content Notes

The Bureau of the Budget was established in 1921 as a part of the Department of the Treasury by the Budget and Accounting Act of 1921, which was signed into law by president Warren G. Harding. The Bureau of the Budget was moved to the Executive Office of the President in 1939 and was run by Harold D. Smith during the government's rapid expansion of spending during the Second World War. This series covers Dr Donald Stone's work in the executive branch, primarily after he was transfered to the Bureau of the Budget as the Assistant Director.

The first subseries of note is the Bureau of the Budget, containing papers pertaining to Stone's time as assistant director of the Bureau. The content of the documents range from management of the Bureau, staff memmors, the founding of the Bureau as a distinct entity within the federl government, and an administrative diary by Stone himself.

The next subseries of note is Stone's Administrative Observations, having been contained in a binder upon acquisition by the archives. In it, Stone records his tasks, schedule, and provides input on his opinions with regards to the prosecution of the war and the handling of the Bureau.

The final subseries of note is that of Executive Reorganization. These papers are wide in variety, some arising from Stone himself as the assistant director, others from those outside of government. They all share in common the discussion of reorganizing the federal government, in the form of reports, acts of Congress, memos, periodicals, and conference speeches.

Scope and Content Notes

The scope of these additional papers concerning internaitonal matters is little beyond that which has already been catalogued. Most intereting are papers arising from during and shortly after the Second World War which deal with the management of liberated areas. Considering Dr. Stone's future work with the Marshall Plan, these papers provide an interesting precursor to his opinions on the matter and his post-war plans.

Scope and Content Notes

This sries concerns itself with Dr. Stone's work with the advocacy group Coalition to Improve Management of State and Local Government, one which he joined after the war. The purpose of the Coalition was to provide state and local governments with reports, management guides, and access to professionals who could help move city, county, and state governments towards their policy objectives. This series in particular focuses almost exclusively with Allegheny County, wherein Dr. Stone personally oversaw development. There are four subseries of note

The Allegheny County CODE Project, as organized before arrival at the archive, deals with reports, guides, and special papers concerned with the management of Allegheny County government. After Pennsylvania passed Act 62 in 1972, granting cities the right to Home Rule, Allegheny county embarked on a spirited campaign to reform the executive and legislative functions of the county government, as well as improve efficiency in general. Contained wihin this subseries is an additional subseries pertaining to documents which Dr. Stone used as a reference form outside Pennsylvania, such as Wisconsin and Delaware's constitutions and county statutes.

The Mayor Peter Flaherty subseries covers Dr. Stone's involvement in the nascent Flaherty administration following his election in 1970, through to 1977 when Mayor Flaherty was nominated as the Deputy Attorney General in the Carter Administration. Contained herein are papers, memos, and correspondences between Dr. Stone and Peter Flaherty where Dr. Stone offers to send GSPIA students as volunteers for the Flaherty administration, and his personal misgivings about Flaherty as a Deputy Attorney General.

Handbooks covers published books and manuals from the Coalition, designed to help government officials navigate their new posts. This subseries also contains the Strategic Goals of the CODE Project, wherein the particular annual goals for Allegheny County are recorded and quotas made.

Finally, the Allegheny County Office of Management and Budget covers reports, memos, and updates on various programs. The OMP as established between 1987 and 1988 as a new division of the Department of Administration, with the purpose of improving productivity and spearhead projects and studies with county-wide scope. One particularly salient folder contains documents pertiaing to, as Stone described them, "Work Programs", which covers the broad strokes of what the OMP set out to do, mainly containing various programs and their status.

Scope and Content Notes

This series contains newspaper clippings from Dr. Stone's lifetime whic deal either with him directly or the organization he was apart of at the time, as well as charts of the executive branch, photographs of Dr. Stone, and an interview with him in October 1992. A transcript of the interview is contained within the subseries "Interview with Donald Stone", as well as letters and articles which discuss the interview. Miscellaneous contains poems, quotes, cards for christian church services, invitations, and other documents which could not be placed neatly in another series.

Scope and Content Notes

This series contains documents attesting to Dr. Stone's numerous achievements, either requesting he attend a conference to be bestowed with an award, articles covering the awards he had won, and journals discussing awards named after him. Contained in this series are several plaques which are too big to fit in a standard box and, as such, have been moved into an oversize container.

Prive Sector AdocacyScope and Content Notes

This Series covers Dr. Stone's tenure at various non-governmental and non-academic institutions which focused on public administration. Two that are especially of note are the American Society of Public Administration and the Public Administration Service, both of which Dr. Stone was a founding member of.

The Public Administration Service (PAS) was chartered in 1933 in the State of Illinois to provide professional management consulting services, applied research, technical assistance, and training to government and quasi-government departments and agencies, with a primary focus on local government. PAS would publish the book The President and the Presidency in 1949, which was one of the first attempts to define executive government. PAS continued this research focus throughout its first twenty years, creating a respectable list of published books under its imprint, while being funded exclusively through grants. After the Second World War, and particularly by the early 1950s, PAS began to work intensively overseas.

The American Society for Public Administration was founded in 1939 by Louis Brownlow, William E. Mosher, Donald C. Stone, Charles A. Beard, Harold D. Smith, Luther Gulick, and others. The ASPA sponsorsed the Public Administration Review since 1939, established the the National Academy of Public Administration (NAPA) as part of ASPA in 1967, only to formally separate in 1970, and, in 1981, established with NAPA of National Public Service Awards, of which Stone would be an early recipient.

Wihin the Subseries covering the ASPA are membership reports, addresses to conferences hosted by the ASPA, newsletters, and other internal organizational documents.

Within the subseries concerning the PAS, documents have retained the order in which they were recieved, with the exception of documents pertaining to the Press Bureau Round Table and Police Effectiveness. Otherise, all documents herein come from a binder labeled "Public Administration Service" as organized by Stone himself.

Scope and Content Notes

This series deals with Dr. Stone's academic career after World War Two, wherein he taught for several ears at American University before working with the University of Pittsburgh to found the Graduate School of Public and International Affairs in 1957, to promote the learning of public administration at home and abroad in the growing field of international administration. He would remain the dean of GSPIA until he retired from the position in 1968 while still teaching at the University of Pittsburgh. In 1975, he moved to Carnegie Mellon Univeristy's Heinz College of Information systems and Public Policy, and set up the Coalition to Improve Management of State and Local Government. In 1990, he moved with the executive committee of the Coalition to Indiana and worked with the Indiana University School of Public and Environmental Affairs until his retirement from academia in 1992.

Docments contained herein consist of lecture notes and outlines for class discussions from Stone's time at American University; several papers concerned with what can be dubbed "Management Theory", as the papers arise either from Stone's time in academia but without a date, or are from outside sources which Dr. Stone felt were worth preserving; and lecture notes from his time at GSPIA, Heinz School, and Indiana's SPEA. Similarly, there are five papers from five different authors concerned with the Institutional Presidency and the Executive Office, from the National Academy ogf Public Administration, written for a conference in april 1980.