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Series I. Beta Chapter

Scope and Content Notes:

This series contains information and documents regarding the Beta chapter of Alpha Phi Omega service fraternity. Membership lists include the names of some Beta brothers and often denotes those holding an office within the chapter. Minutes detail the chapter's activity throughout the late 1970s and the years following the chapter's reactivation in 1990, which is also documented. Subseries regarding finances, service projects and recognition can be used to determine what types of projects Beta has participated in.

Subseries 1. Membership

Scope and Content Notes:

Within this subseries are complete and partial lists of Beta chapter brothers. Those lists dating from the 1940s to 1980 were compiled through labeled photographs in the University of Pittsburgh's yearbook The Owl and, therefore, do not list every member and officer position. An exception to this are the lists from 1977-1979, which are originals. The chapter's charter reactivation in 1990 is also detailed with final evaluation papers and correspondence from Alpha Phi Omega national staff. Also included are the most updated version of the Beta chapter's by-laws and information regarding ceremonies and the pledging process. Pages taken from a scrapbook depict many of the chapter's events from the 1996-1997 school year.

Box 1
Folder 1 Beta Chapter Reactivation, 1990
Folder 2 Chapter By-Laws, 2005
Folder 3 Partial Membership Lists, 1927, 1948-1960
Folder 4 Partial Membership Lists, 1968-1980
Folder 5 Membership Lists, 1990-1999
Folder 6 Membership Lists, 2001-2007
Folder 7 Ceremonies, 1970s
Folder 8 Rush and Pledging Information, 1979, 2000-2007
Folder 9 "Why I Joined Alpha Phi Omega" Statements, 1978-1981
Folder 10 Scrapbook, 1996-1997

Subseries 2. Minutes

Scope and Content Notes:

This subseries consists of minutes from general brother and executive board meetings detailing chapter concerns as well as social and service events. At the 2006 National Convention, Beta chapter was elected to host the 2007 Region V conference and the minutes from the planning committee meetings are also present.

Folder 11 Minutes, 1977
Folder 12 Minutes, Spring 1978
Folder 13 Minutes, Fall 1978
Folder 14 Minutes, Spring 1979
Folder 15 Minutes, 1980-1983
Folder 16 Minutes, Fall 1993
Folder 17 Minutes, Spring 1994
Folder 18 Minutes, Fall 1995
Folder 19 Minutes, Spring 1996
Folder 20 Minutes, Spring 1998
Folder 21 Minutes, Spring 1999
Folder 22 Minutes, Fall 2006
Folder 23 Minutes, Spring 2007
Folder 24 Region V Conference Planning Committee Minutes, 2007

Subseries 3. Correspondence

Scope and Content Notes:

Within this subseries are letters from the national office which include such topics as charter reaffirmation, forms to be filed by the chapter, and the possibility of starting an Alpha Phi Omega chapter at the University of Pittsburgh Johnstown campus. Topics of chapter correspondence include a letter regarding stolen money from the book exchange, as well as opportunities for service and fundraising. Other letters request information from the national office regarding an alumni program or ask for the chapter to grant a brother inactive status due to workload or Semester at Sea commitments.

Folder 25 Letters from the National Office, 1968, 1972, 1995-2005
Folder 26 Chapter Correspondence, 1969, 1977-1981
Folder 27 Alumni Relations, 1969
Folder 28 Letters from Brothers Requesting Inactive Status, 1994-1996

Subseries 4. Finances

Scope and Content Notes:

Included in this subseries are requests from the chapter to the university for allocations to fund service projects throughout the year. Within the allocations requests are also reimbursement requests for travel and registration fees for various Alpha Phi Omega conferences. Through the allocations requests and the operating budget, a better understanding can be reached regarding what projects were done by Beta chapter and their costs, as well as how much money the chapter typically had available.

Folder 29 Operating Budget, 1968-1969
Folder 30 Allocations Request, 1995
Folder 31 Allocations Request, 1996
Folder 32 Allocations Request, 1997

Subseries 5. Service Projects

Scope and Content Notes:

This subseries details a few of the Beta chapter’s projects which fall into Alpha Phi Omega’s four fields of service: to the fraternity, to the campus, to the community, and to the nation. The self-evaluation, national convention bid, and regional conference schedule constitute service to the fraternity by outlining the program of the chapter and offering to host the fraternity for its bi-annual gathering. The chapter’s study on student-faculty relations was an attempt to serve the campus by organizing a better understanding of student concerns. The chalk mural contest was for the University of Pittsburgh’s International Week in 2005 in which the Beta mural, a photograph of which is included, won second place. Clowning and other projects helped serve the community by performing for sick children, which was often a large part of Beta chapter’s contribution during the national fraternity’s Youth Service Week. Included are articles about how to create a clown character, skits to perform, and programs from events where brothers had performed. Projects such as the Run to Pitt help spread autism awareness, thus helping those afflicted with the disorder and their families gain a better understanding of the disease and more acceptance from those who were previously ignorant of autism’s effects. Flyers distributed by the fraternity concerning autism are included along with letters from the Run chair regarding donations and public relations, both of which explain the project in detail.

Folder 33 Beta Chapter National Convention Bid and Regional Conference Schedule, 1953, 1990
Folder 34 Chapter Self-Evaluation, 1995-1996
Folder 35 "Preliminary Study of Student-Faculty Relations at the University of Pittsburgh" by Beta Chapter, 1968
Folder 36 International Week Chalk Mural Contest, 2005
Folder 37 Chapter Foster Child, 1968
Folder 38 A. Leo Weil Elementary School Science Fair
Folder 39 Clowning, 1990s
Folder 40 Autism Information and Run to Pitt, 1990-1995, 2006
Folder 41 Miscellaneous Project Flyers

Subseries 6. Recognition

Scope and Content Notes:

This subseries contains information regarding the Beta chapter’s influence within the Pittsburgh community and fraternity. Thank you letters and certificates of appreciation from organizations that worked with Beta detail the impact the chapter’s service program has had on their operations. Also, certificates from the national fraternity recognize the Beta chapter’s 45th and 50th anniversaries and the H. Roe Bartle awards recognize excellence in chapter administration.

Folder 42 Certificate of Chapter Anniversary Recognition, 1972, 1977
Folder 43 H. Roe Bartle Chapter Award, 1975-1978, 2005
Folder 44 Thank You Letters, 1977
Folder 45 Thank You Letters, 1991-1993
Folder 46 Certificates of Appreciation from Organizations, 1992, 2006
Oversize 1 Certificate from Autism Society of Pittsburgh, 1993
Folder 47 Thank You Letters, 1994-1998
Folder 48 Recognition from the Pittsburgh Cancer Institute, 1994-1995
Folder 49 Newspaper Clippings, 1994-1995