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Series I. Administrative Files

Scope and Content Notes:

This series consists primarily of administrative files that relate to the organizational functions and daily operations of the council. These include financial statements, billing information, and supply inventories. Minutes are interspersed throughout the collection and come from the Pittsburgh Council Board of Directors and the Activities Board (by the late 1980s, these two boards were merged), Regional Meetings, and National Meetings proceeding from American Youth Hostel conferences. There are also a number of membership rolls and statistics detailing the group’s goals and objectives during several years. Records from affiliated hostels in Erie, Ohiopyle, Morgantown, Jennerstown, and elsewhere are also housed among this series. Other documents that figure prominently are leadership development packets, chartering information, non-profit by-laws, convention guides, architectural plans, and additional miscellaneous items. The series is arranged chronologically.


Box 1
Folder 1 American Youth Hostel (AYH) Permanent Resource File, 1963
Folder 2 Meeting Minutes/Board Resolutions, 1966-1967
Folder 3 Regional Director’s Report, 1968
Folder 4 AYH Service, 1970-1971
Folder 5 AYH Trail Design, 1972
Folder 6 Annual Reports, 1972-1973
Folder 7 Facts, Figures, Minutes, 1970-1975
Folder 8 Affiliates: Questions and Answers, undated
Folder 9 Insurance Information, 1974
Folder 10 AYH Picnic, 1975
Folder 11 Request for Use: Parks, 1975-1976
Folder 12 AYH National Directives, 1976
Folder 13 AYH and Outside Organizations, 1976
Folder 14 National Board Meeting Minutes, 1975-1976
Folder 15 Nursing Care Plans, Minutes, Drawings, 1975-1976
Folder 16 Appalachian Trail, undated
Folder 17 AYH Convention Guide, 1977
Folder 18 Membership Information, 1977
Folder 19 National Directives, 1977
Folder 20 Hostel Development, 1976-1978
Folder 21 Public Relations, 1978-1980
Folder 22 Leadership Manuals, undated
Folder 23 Board Minutes, 1980
Folder 24 Balance Sheet, 1980
Folder 25 National Board Meeting, 1980
Folder 26 AYH National Board Directives, 1980
Folder 27 Recharter Applications, 1977-1980

Box 2
Folder 01-02 Financial Statements, 1964-1983
Folder 3 Annual Reports, 1974
Folder 04-05 Council President, 1975
Folder 6 Meeting Minutes, January 1974
Folder 7 Greater Boston Council, Misc. Information, 1974-1975
Folder 8 Member Mailings, 1974
Folder 9 Charter Renewal, 1974-1976
Folder 10 Quarterly Report, 1977
Folder 11 Miscellaneous Materials, 1973-1976
Folder 12 Eastern Regional, 1981
Folder 13 National Council Meeting Minutes, 1981
Folder 14 Financial Statements, 1984-1990
Folder 15 Pittsburgh Council/By-laws, 1987
Folder 16 Membership Card Information, 1974
Folder 17 Miscellaneous Financial Correspondence, 1974-1975
Folder 18 Volunteer Readership, 1987
Folder 19 Business Plan Reference Planner, 1997
Folder 20 Accounting Information, 1988
Folder 21 Office Checking to File, 1974-1991
Folder 22 Misc. Financial Information, 1974-1989
Folder 23 Election Information, 1989

Box 3
Folder 01-21 AYH Pittsburgh Council Meeting Minutes, 1983-1994
Folder 22 Otter Creek Guide, 1973
Folder 23 Northern George Washington Forest, 1972-1973
Folder 24 Cranberry Backcountry, 1972
Folder 25 Dolly Sods, 1972
Folder 26 Monongahela National Forest and Vicinity, 1972
Folder 27 Canoeing Guide, 1973
Folder 28 Baker Trail, 1972
Folder 29 Old Stone House, 1982

Box 4
Folder 01-03 Board Meeting Minutes, 1987-1989
Folder 4 Annual Council Meeting, 1990
Folder 05-06 Board Meeting Minutes, 1989-1991
Folder 7 Retreat and Goals, 1988-1991
Folder 08-09 Annual Council Meeting, Finance and Minutes, 1991
Folder 10-11 Board Meeting Minutes, 1992-1993
Folder 12 Council Meeting Minutes, 1993
Folder 13-23 Board Meeting Minutes, 1994-2002

Box 5
Folder 1 Board Meeting Minutes, 1979-1989
Folder 2 Lease Agreement, 1979
Folder 3 Eastern Regional Council By-Laws, 1980
Folder 4 AYH Annual Report, 1985
Folder 5 Eastern Regional Meeting Minutes, 1985
Folder 6 Franchise Information: Pittsburgh Council, 1985-1987
Folder 07-13 Fall Eastern Regional Meeting Minutes, 1986-1988
Folder 14 AYH Master Report CAN DO Program, 1988
Folder 15 Misc. Zoning and Renovation Information, 1988-1991
Folder 16 Eastern Regional Spring Meeting Minutes, 1989
Folder 17 Pittsburgh Council, Misc. Publication Information, 1988-1989
Folder 18 Eastern Region Fall Meeting Minutes, 1989
Folder 19 Real Estate Tax Information, 1989
Folder 20 Miscellaneous Minutes, General Information, 1990-1993
Folder 21 Eastern Regional Meeting Minutes, 1991
Folder 22 AYH Directors and Officers Agreements, 1994
Folder 23 Audit Information, 1994-1995
Folder 24 Ohiopyle Evaluation Forms, 1995
Folder 25 CAN DO Reports, 1997
Folder 26 Council Accounting Manual, 1997
Folder 27-30 Board Meeting Minutes, 1997-1999
Folder 31 AYH Auditing Information, 1999
Folder 32 Hostelling International Budget Forecast, 1999
Folder 33-35 Board of Directors Meeting Minutes and Information, 1999-2001
Folder 36 Pittsburgh Council Agenda, 2000-2001
Folder 37 Board Meeting Minutes, 2000
Folder 38 Fiscal and Budget Charts, 1999-2000
Folder 39-41 Board Meeting Minutes, 1999-2001
Folder 42 AYH Retreat Planning, 2001
Folder 43 Board Meeting Minutes, 2001
Folder 44 AYH Quick Notes, 1999-2001
Folder 45-54 Board Meeting Minutes, 1999-2001
Folder 55 First Quarter Financial Reports, 2001
Folder 56-59 Board Meeting Minutes, 2002
Folder 60 Misc. Pittsburgh Council General, 2001-2002

Box 6
Folder 1 AYH Goals, 1985-1992
Folder 2 AYH Hostel Operation Information, 1987-1988
Folder 3 Hostel Development, Home Hostels, 1987
Folder 4 Pittsburgh Hostel Inspection Forms, 1987
Folder 5 Lawrenceville Development Information, 1988
Folder 6 Hostel Re-charter Information, 1988
Folder 07-08 Experience Report Forms, 1993-1994
Folder 9 Ohiopyle Miscellaneous, 1996-2001

Section: Ohiopyle Charter and General Information

Folder 11-12 Ohiopyle Hostel Reports, 2000-2001
Folder 13-35 Ohiopyle Monthly Reports, 2000-2002
Folder 36 President's Files, 1989
Folder 37 Wilkinsburg Hostel Information, 1987
Folder 38 Miscellaneous Hostel Information, 1992
Folder 39 VRC Replacement Information, 1992
Folder 40 Hostel Development Information, 1987
Folder 41 Energy Efficiency Information, 1999-2000

Section: Crop and Farming Exercise

Section: Miscellaneous Information

Section: Hostel Songlist Information

Section: Lake City Re-charter Information


Box 7
Folder 01-02 AYH National Council Meeting, Hostel Franchising Discussion, 1981
Folder 3 AYH Annual Results Report, 1982-1983
Folder 04-06 AYH National Council Meeting Information, 1984-1987
Folder 7 Hostelling International (HI) National Council Meeting Information, 1990
Folder 08-09 AYH National Council Meeting Information, 1991-1992
Folder 10 HI Strategic Plan, 1996
Folder 11-13 AYH National Council Meeting Information, 1997-1999
Folder 14 AYH Hostel Criteria and Philosophy, 1987
Folder 15 PGH Chapter Council Goals, 1989
Folder 16 Pittsburgh Council Annual Report, 1986
Folder 17 Board Meeting Minutes, 1985
Folder 18 Regent Square School, 1985

Section: Firehouse

Section: Job Training Retention

Section: Lake Erie Hostel Development

Section: Fombell Hostel Development

Section: Jennerstown Hostel Development

Section: Schellsburg Hostel Development

Section: Mars Hostel Development

Section: Pittsburgh Hostel Development

Section: Morgantown Hostel Development

Section: Ohiopyle Hostel Development

Section: Ruralvalley Hostel Development

Section: Gettysburg Hostel Development


Box 8
Folder 1 By-Laws and Charter Information, 1955-1970
Folder 2 Introduction on History and By-Laws, 1967
Folder 3 Board Minutes and Procedure, 1969
Folder 4 Hostel Site Study, 1971
Folder 5 Annual Reports, 1974-1975
Folder 6 Pittsburgh Council, AYH By-Laws, 1975
Folder 7 AYH Hostel Operations Manual, 1975
Folder 8 AYH National Council Meeting, 41st Annual, 1975
Folder 9 AYH Resource and Background Material, 1976
Folder 10-11 Annual Reports, 1977-1978
Folder 12 Council Meetings, 44th Annual Convention, 1978
Folder 13 Pittsburgh Council Miscellaneous, 1978
Folder 14 Legislation Copies, 1977-1978
Folder 15 Council Meetings, 45th Annual Convention, 1979
Folder 16 Establishment and Operation, 1979-1980
Folder 17 Eastern Regional Council, 1980
Folder 18 AYH Publication and Reports, 1980-1981
Folder 19 Membership Card Information, 1981
Folder 20 Board Meeting Minutes, 1982
Folder 21 National Membership Committee, 1982
Folder 22 AYH Personal Directory, 1982
Folder 23 AYH Pittsburgh Informational Package, 1982
Folder 24 AYH Pittsburgh Council Meeting Minutes, 1981-1982
Folder 25 AYH Government and Regulation, 1982
Folder 26 United States Hostel Location Map Finder, 1982
Folder 27 Old Stone House Information, 1982
Folder 28 National Council Meeting Minutes, 1985
Folder 29 Miscellaneous Pittsburgh Council Activities, 1985-1986
Folder 30 Director Reports, 1986
Folder 31 Rechartering Information, 1986
Folder 32 Strategic Plan: Green Draft, 1986
Folder 33 Organization Information, 1986
Folder 34-35 Background Material to AYH Presidents, 1987-1988
Folder 36 Goals and Objectives for Pittsburgh Council, 1987
Folder 37 New York International Hostel Bankruptcy Filings, 1998

Box 9
Folder 1 CAN DO Needs Assessment, 1987
Folder 02-03 Melcroft Hostel, 1975

Section: Camp Silver/ Chestnut Ridge Camp

Section: Jennerstown Mars Hotel

Section: Hostel Applications

Section: Hostel Operations Manual

Section: Hostel Chartering and Surveys

Folder 9 Pittsburgh Jurisdiction, 1986-1987

Section: Campus Living: Waters and Schellsburg

Section: Point Park College Hostel

Section: Camp Sherwin/Rural Valley 1987

Section: Charleroi Hostel

Section: Miscellaneous Hostel Developments

Folder 15 Charters, 1989

Section: Extended Trips, 1986-1987

Folder 17 Board of Directors, 1982

Section: By-Laws

Section: National Finance

Section: Correspondence

Section: Financial Statements

Section: Executive Directors

Section: National Board

Section: AYH Miscellany

Section: Case Statement

Section: Contributions and Requests

Section: Accounting Manual for AYH Councils

Section: Correspondence

Section: Trip and Rental Guide

Section: Leadership Development Guides

Section: Franchise Operations

Section: Membership Rolls


Box 10
Folder 1 AYH Annual Reports, 1967-1970
Folder 2 Board of Directors Meeting, San Francisco, 1969
Folder 3 Charter Information, 1969-1970
Folder 4 Eastern Regional Meeting Minutes, 1969-1971
Folder 5 Western Regional Meeting Minutes, 1971
Folder 6 AYH Midwest Regional Meeting Minutes, 1971
Folder 7 AYH Board Meeting Minutes, New York City, 1971
Folder 8 Health and Safety, 1974
Folder 09-10 Tax Exemption and Forms, 1976-1985
Folder 11-13 Pittsburgh Council Rechartering Information, 1979-1982
Folder 14 Leadership Development, 1983
Folder 15 Board of Director Resolution, 1983
Folder 16 AYH Fundraising, 1984
Folder 17 Budget Request, 1983-1984
Folder 18 Allentown Planning, 1994
Folder 19 Allentown Financial, 1994
Folder 20 AYH Financial Reports, 1994
Folder 21 Limited Partnership, 1994-1995
Folder 22 Financial and Legal Charts, 1995
Folder 23 Architectural Meeting Minutes, 1996
Folder 24 Grant Conditions, 1996
Folder 25 Budget Information, 1996
Folder 26 Regional Asset District, 1997
Folder 27 Urban Redevelopment, 1997
Folder 28 Budget Information, 1999
Folder 29-30 Fiscal Year Overnight Statistics, 2000
Folder 31 Travel Center Reports, 2001

Box 11
Folder 1 Pittsburgh Council, 1968
Folder 2 Meeting Minutes, 1982
Folder 3 Miscellaneous, 1982-1985
Folder 4 City Lease, 1985
Folder 5 Goals Committee, 1986
Folder 6 History Notes, 1986
Folder 7 Annual Report, 1986
Folder 8 Eastern Regional, 1986
Folder 9 AYH Annual Meeting, 1986-1987
Folder 10 Balance Sheet, 1988
Folder 11 Baker Trail Guide, 1987-1988
Folder 12 Headquarter Renovation, 1988-1990
Folder 13 Finance, 1990
Folder 14 Fiscal Year, 1990-1991
Folder 15 AYH Miscellaneous, 1990-1998
Folder 16 AYH Financial and Budget Reports, 1991
Folder 17 AYH Financing and Accounting, 1991-1999
Folder 18 Fiscal Year Publication and Reports, 1992
Folder 19 Office Inventory, 1993
Folder 20 Ohiopyle Weekly Reports, 1994
Folder 21 Audit Report, 1995
Folder 22 Rachel Carson Trail, 1997
Folder 23 AYH Tax Information, 1997
Folder 24 Hostelling International Weekly Reports, 1997-1998
Folder 25 Hostel Construction, 1998
Folder 26 Tax Returns: Working Copy, 1998
Folder 27 AYH Miscellaneous, 1998
Folder 28 Annual Council Meeting, 1999
Folder 29 Fiscal Year, 1999
Folder 30 AYH Budget Information, 2000-2001
Folder 31 Annual Meeting Handouts, undated
Folder 32 AYH CAN DO Program Flyers, undated
Folder 33-35 Recipes, undated
Folder 36 Activities Board, undated

Box 12
Folder 1 Trip Reports, 1970-1972
Folder 2 Board Minutes and Proceedings, 1979-1985
Folder 03-04 Fiscal Year Accounting, 1982-1987
Folder 5 By-Law Accounting, 1986
Folder 6 Hostel Operations, 1986
Folder 7 Hostel Development, 1986
Folder 8 Case Studies for Special Events, 1987
Folder 9 Member Listing, 1987
Folder 10 Hostel Recharter Inspection, 1987
Folder 11-12 Morgantown Chestnut Ridge, 1986
Folder 13 Board Meeting Minutes/Activities, 1985-1987
Folder 14 Budget Information, 1987-1988
Folder 15 Recharter, 1988
Folder 16 Activities Board Minutes, 1988-1990
Folder 17 Pittsburgh Hostel Development and Survey, 1988
Folder 18 Minutes/Information, 1989
Folder 19 Board Meeting Planning, 1989-1990
Folder 20 Charter Procedure, 1989
Folder 21 Board Meeting, 1990
Folder 22 Annual Meeting, 1987-1990
Folder 23 Council Agreements, 1993
Folder 24 Misc. Hostel Development, 1994-1995
Folder 25 AYH National Reports, 1994-1995
Folder 26 National Board Proceedings, undated
Folder 27 Topographical Maps, undated