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Series I. Minutes, 1914-2007

Scope and Content Notes:

This series contains the official board of director's minutes, regular meeting minutes, general meeting notes and Zone V meeting notes and information. Meeting minutes include descriptions and meeting dates, times, locations, hostesses, speakers, and agendas. This series is divided into four subseries: Regular Membership Meeting Minutes, Board of Directors Meeting Minutes, General Meeting Records and Reports and Zone V Meeting Material. The material in this series date from 1914 to 2007.

Subseries 1. Regular Membership Meeting Minutes, 1914-2007

Scope and Content Notes:

The earlier membership meeting minutes were kept in binders with each meeting numbered and in chronological order from the first meeting at the residence of President Mrs. Frances H. Denny, Springfield Farm, in Sewickley Heights on October 30, 1914. The minutes are set up with official minutes interspersed with ephemeral objects such as programs, invitations, and pamphlets which are glued between the pages of typed minutes. The later membership meeting minutes are stapled together and are also interspersed with ephemeral object. All minutes are typed and signed by the respective club secretary of that time and provide insight into the overall management and activities of the garden club.


Box 1
Folder 1 Membership Meeting Minutes, 1914-1923
Folder 2 Membership Meeting Minutes, 1926-1939

Box 2
Folder 1 Membership Meeting Minutes, 1926-1939
Folder 2 Membership Meeting Minutes, 1953-1965
Folder 3 Membership Meeting Minutes, 1965-1975

Box 3
Folder 1 Membership Meeting Minutes, 1976-1988
Folder 2 Membership Meeting Minutes, 1984-1985
Folder 3 Membership Meeting Minutes, 1986-1987
Folder 4 Membership Meeting Minutes, 1988
Folder 5 Membership Meeting Minutes, 1989
Folder 6 Membership Meeting Minutes, 1990
Folder 7 Membership Meeting Minutes, 1991
Folder 8 Membership Meeting Minutes, 1992
Folder 9 Membership Meeting Minutes, 1992
Folder 10 Membership Meeting Minutes, 1993
Folder 11 Membership Meeting Minutes, 1993
Folder 12 Membership Meeting Minutes, 1994
Folder 13 Membership Meeting Minutes, 1995
Folder 14 Membership Meeting Minutes, 1996
Folder 15 Membership Meeting Minutes, 1997
Folder 16 Membership Meeting Minutes, 1998
Folder 17 Membership Meeting Minutes, 2000
Folder 18 Membership Meeting Minutes, 2001
Folder 19 Membership Meeting Minutes, 2002

Box 4
Folder 1 Membership Meeting Minutes, 2003
Folder 2 Membership Meeting Minutes, 2004
Folder 3 Membership Meeting Minutes, 2004
Folder 4 Membership Meeting Minutes, 2005
Folder 5 Membership Meeting Minutes, 2006
Folder 6 Membership Meeting Minutes, 2007
Folder 7 Membership Meeting Minutes, 2005-2007 ((CD))

Subseries 2. Board of Directors Meeting Minutes, 1926-2007

Scope and Content Notes:

The Board of Directors meeting minutes document the proceedings of Board of Directors private meetings. They are mainly typed, but the earliest are hand written. The Board of Directors meeting minutes typically cover two to three issues per meeting and usually focus on budgetary items, future speakers and activities.


Box 5
Folder 1 Board of Directors Meeting Minutes, 1926-1941
Folder 2 Board of Directors Meeting Minutes, 1941-1946
Folder 3 Board of Directors Meeting Minutes, 1946-1954
Folder 4 Board of Directors Meeting Minutes, 1955-1962
Folder 5 Board of Directors Meeting Minutes, 1962-1967
Folder 6 Board of Directors Meeting Minutes, 1967-1973
Folder 7 Board of Directors Meeting Minutes, 1972-1977
Folder 8 Board of Directors Meeting Minutes, 1978-1983
Folder 9 Board of Directors Meeting Minutes, 1984-1985
Folder 10 Board of Directors Meeting Minutes, 1986-1988
Folder 11 Board of Directors Meeting Minutes, 1988

Box 6
Folder 1 Board of Directors Meeting Minutes, 1989
Folder 2 Board of Directors Meeting Minutes, 1990
Folder 3 Board of Directors Meeting Minutes, 1991
Folder 4 Board of Directors Meeting Minutes, 1992
Folder 5 Board of Directors Meeting Minutes, 1992
Folder 6 Board of Directors Meeting Minutes, 1993
Folder 7 Board of Directors Meeting Minutes, 1994
Folder 8 Board of Directors Meeting Minutes, 1995
Folder 9 Board of Directors Meeting Minutes, 1996
Folder 10 Board of Directors Meeting Minutes, 1997
Folder 11 Board of Directors Meeting Minutes, 1998
Folder 12 Board of Directors Meeting Minutes, 1999
Folder 13 Board of Directors Meeting Minutes, 2000
Folder 14 Board of Directors Meeting Minutes, 2001
Folder 15 Board of Directors Meeting Minutes, 2002
Folder 16 Board of Directors Meeting Minutes, 2003
Folder 17 Board of Directors Meeting Minutes, 2004
Folder 18 Board of Directors Meeting Minutes, 2005
Folder 19 Board of Directors Meeting Minutes, 2006
Folder 20 Board of Directors Meeting Minutes, 2007

Subseries 3. General Meeting Records and Reports, 1914-1974

Scope and Content Notes:

The General Meeting records and reports are a culmination of annual meetings, directories, newspaper clippings, flower show announcements, and invitations. These reports directly relate to the General Meeting Records. The reports also reflect amendments and changes in the meeting and policy books. The meeting book, along with the policy book (found under Constitution and By-laws), contain general procedures for conducting meetings and were consulted during general meetings to confirm any questions concerning by-laws and voting procedures.


Box 7
Folder 1 General Meeting Records and Reports, 1914-1934
Folder 2 General Meeting Records and Reports, 1914-1934
Folder 3 General Meeting Records and Reports, 1923-1926
Folder 4 General Meeting Records and Reports, 1934-1939
Folder 5 General Meeting Records and Reports, 1940-1942
Folder 6 General Meeting Records and Reports, 1943-1946
Folder 7 General Meeting Records and Reports, 1974

Subseries 4. Zone V Meeting Material, 1953-2006

Scope and Content Notes:

Zone V meeting material contains notes, information and material about the regional meetings. Also included is information about Zone V’s Presidents Council meetings.


Box 8
Folder 1 Central Eastern Zone Meeting, 1953 & 1962
Folder 2 From Private Spaces to Public Places, 2006
Folder 3 Zone V Business Meeting, 1994
Folder 4 Zone V Meeting, 1953
Folder 5 Zone V Meeting, 1953 & 1956
Folder 6 Zone V Meeting, 1966
Folder 7 Zone V Meeting, 1975
Folder 8 Zone V Meeting, 1977
Folder 9 Zone V Meeting, 1978
Folder 10 Zone V Meeting, 1979, 1981, 1988
Folder 11 Zone V Meeting, 1988
Folder 12 Zone V Meeting, 1994
Folder 13 Zone V Meeting, 1994
Folder 14 Zone V Meeting, 2002
Folder 15 Zone V Meeting, 2004
Folder 16 Zone V Meeting and Travel, 2003
Folder 17 Zone V Meeting Rotation, 1980-1989
Folder 18 Zone V Mini-Meeting, 1999
Folder 19 Zone V Presidents Council Meeting, 1997
Folder 20 Zone V Presidents Council Meeting, 2004
Folder 21 Zone V Presidents Council Meeting, 2005