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Collection Inventory

Series I. Yearbooks, 1935-2010

Scope and Content Notes:

This series contains the annual yearbooks produced by the GCFH (yearbooks for the following years are not included: 1989, 1993, and 1994). The yearbook contains the constitution and by-laws, a list of executive officers, annual meeting schedule, committee names and members, and a directory of all members of the GCFH.


Box 1
Folder 1-10 1935-1962
Folder 11-20 1963-1983
Folder 21-30 1984-2006
Folder 31-32 2007-2010

Series II. Petals Newsletter, 1989-2011

Scope and Content Notes:

This series contains the official newsletter of the GCFH. The Petals Newsletter has been published by the club since 1989. Included here are issues #1 thru #122 (only two issues are missing, #86 and #87). Content of the newsletter includes: information on upcoming events, tips on gardening related subjects, and often highlights of new members. The newsletter is one of the main communication tools within the organization.


Box 2
Folder 1 Issues #1-#41, January 20, 1989-February 21, 1994
Folder 2 Issues #42-#65, April 22, 1994-October 23, 1998
Folder 3 Issues #66-#104, February 20, 1999-May 21, 2007
Folder 4 Issues #105-#122, August 10, 2007-September 26, 2011

Series III. Membership Records, 1940-1991

Scope and Content Notes:

This series contains membership records of the organization. Included are index cards recording the name and contact information for each member; membership applications, reports, and recruitment materials created by the Membership Committee.

Folder 5 Index Cards, 1940-1990
Folder 6 Membership Applications, A-M, 1946-1991
Folder 7 Membership Applications, N-Z, 1946-1991
Folder 8 Membership Committee, 1946-1991

Series IV. Project Files, 1931-2003

Scope and Content Notes:

This series documents projects executed by members of the GCFH. The files include predominately financial records related to purchasing of food and flowers, but also the names of plants utilized in the club's various community beautification projects and some designs for the planting beds.


Box 2
Folder 9 Flower Show Notebooks, 1931-1936
Folder 10 Flower Show Guest Book, 1971-1978
Folder 11 Flower Show Guest Book, 1981-1994
Folder 12-20 May Market Luncheon, 1975-1987
Folder 21-31 Community Planting Projects, 1993-2003
Folder 32 Bed Designs, c1990-1997

Series V. Financial Records, 1930-2011

Scope and Content Notes:

This series contains the treasurer’s reports from 1930-1935 and 1993-2006. There are also Executive Board Meeting financial records from May 26, 2005-October 27, 2011 and Regular Business Meeting financial records from March 1, 2001-December 1, 2011. There is a gap of material from 1935-1993.


Box 3
Folder 1 Treasurer's Reports, 1930-1935
Folder 2 Treasurer's Reports, 1993-2006
Folder 3 Treasurer's Reports at Regular Meetings, 2001-2011
Folder 4 Treasurer's Reports at Board Meetings, 2005-2011
Folder 5 Donation Letters, 1999-2001

Series VI. Attendance Records, 1984-1994

Scope and Content Notes:

This series contains the board and regular meeting attendance records from September 6, 1984-August 29, 1993, and from March 10, 1994-October 6, 1994.

Folder 6 Regular Meetings and Board Meetings, 1984-1993
Folder 7 Regular Meetings and Board Meetings, 1994

Series VII. Regular Meeting Minutes, 1930-2011

Scope and Content Notes:

This series contains regular meeting minutes from 1930-2011, excluding 1946-1957.

Folder 8 1930-1935
Folder 9 1935-1945
Folder 10 1958-1970
Folder 11 1970-1989
Folder 12 1990-2004
Folder 13 2004-2007
Folder 14 2008-2011

Series VIII. Executive Board Minutes, 1930-2011

Scope and Content Notes:

This series contains executive board minutes from 1930-2011, excluding 1946-1959.


Box 4
Folder 1 1937-1939
Folder 2 1939-1945
Folder 3 1960-1971
Folder 4 1971-1985
Folder 5 1986-1993
Folder 6 1993-2001
Folder 7 2001-2003
Folder 8 2004-2007
Folder 9 2007-2011

Subseries IX. Awards, 1935-2013

Scope and Content Notes:

This subseries contains awards given to the GCFH by a variety of organizations. These include ribbons, medals, and certificates.

Folder 10 Achievement Medal, Mary Harrison, 1939
Folder 11 Allegheny County Free Fair, 1937-1940
Folder 12 Forest Hill Borough Shade Tree and Shrub Committee, 1987
Folder 13 Forest Hills, Citizen of the Year, 1993
Folder 14 Garden Club Federation of Pennsylvania, 1935-2011
Folder 15 Garden Club Federation of Pennsylvania, Publication Award 1995
Folder 16 Garden Club Federation of Pennsylvania, The Tommy Donnan Certificates of Merit, 1995
Folder 17 Juniper Village at Forest Hills, 2011
Folder 18 National Council of State Garden Clubs, 1993-2013
Folder 19 National Council of State Garden Clubs, White Ribbon Application, 1952
Folder 20 National Council of State Garden Clubs, Permanent Home Fund, 1957
Folder 21 Pennsylvania Horticultural Society, 2008

Series X. History, 1958-2013

Scope and Content Notes:

This series contains a variety of materials pertaining to historical records about the club, magazine and newspaper articles, and annual reports to the Garden Club Federation of Pennsylvania.

Folder 22-23 Club History, 1958-1978
Folder 24 Garden Club Federation of Pennsylvania, Reports & 50th Anniversary, 1980-2010
Folder 25 Newspaper and Magazine Articles, 2000-2013
Folder 26 Photographs (loose), 1992-1994

Series XI. Scrapbooks, 1932-2010

Scope and Content Notes:

This series contains scrapbooks and photobooks from 1932-2011. The scrapbooks are largely organized by year, while the photobooks generally deal with more specific events, such as a birthday party or the 70 year anniversary of the club.

Volume 1 1932-1940
Volume 2 1940/41-1960
Volume 3 1976
Volume 4 1977
Volume 5 1978
Volume 6 1977-1988
Volume 7 1981
Volume 8 1983-1986
Volume 9 1989
Volume 10 1991-1997
Volume 11 1998-2001
Volume 12 2002
Volume 13 2001-2005
Volume 14 2006-2009
Volume 15 2010

Series XII. Photograph Albums, 1988-ca. 2005

Scope and Content Notes:

This series contains photobooks and materials (photobooks or scrapbooks) regarding specific GCFH events.

Volume 16 65th Birthday Celebration, June 1, 1988
Volume 17 70th Anniversary, 1993
Volume 18 No. 1 - The National Kellog Medal for Civic Achievement, 1995
Volume 19 Landscape Design #49 N & PA #5 Civic Contest, undated
Volume 20 Bulb Sale, undated
Volume 21 Garden Club of PA Awards, undated
Volume 22 Album, undated
Volume 23 Hillside Garden Photobook, undated